Themes & Colours 22nd December 2023

Winter Wedding Reception Essentials: Creating a Warm and Inviting Atmosphere

The excitement of exchanging vows surrounded by snow-dusted landscapes can make winter weddings very appealing. However, when it comes to the reception, keeping guests comfortable and warm is essential in creating unforgettable memories. From heating zones to cosy blankets and inviting lighting, here are some ideas on how to make your winter wedding reception a cosy and welcoming experience.

Setting Up Cosy Heating Zones

As temperatures drop, planning appropriate heating options for your venue becomes crucial in ensuring a delightful winter wedding reception. Consider setting up separate heating zones within the space, incorporating various heat sources for maximum comfort.

Indoor Fireplaces

If your venue permits, adding an indoor fireplace creates both warmth and ambience where guests can gather and enjoy hot beverages. A fireplace not only provides a quaint focal point but also adds a touch of luxury to the occasion. Remember to adhere to fire safety guidelines while using an indoor fireplace.

Portable Heaters

If a built-in fireplace isn't feasible or if additional heating is needed, portable heaters offer another practical option to maintain a stable temperature throughout the space. Always consider your seating layout and the venue size when selecting suitable heaters, as you want adequate heating without making it uncomfortably warm for guests.

Heated Outdoor Spaces

Add an extra flair to your reception with an outdoor heated space, such as a patio with overhead heaters or strategically placed heat lamps. Couples may also choose a stylish open-air tent equipped with proper heating facilities, allowing guests to enjoy breathtaking snowy scenes while staying warm.

Offering Snuggly Blankets for Guests

A simple yet thoughtful gesture for any winter reception is to provide guests with cosy blankets. This gesture not only keeps them warm but also adds a touch of homeliness. Place thoughtfully folded blankets on chairs, armrests of sofas or add black bedside tables with neatly stacked throws. Set up a walk-in closet or blanket station where attendees can easily grab a wrap before venturing outside if necessary.

Personalised Blankets as Souvenirs

Make the warmth of your winter wedding last a lifetime by personalising the blankets given to your guests. A custom design featuring your initials, wedding date, or a small passage from your vows serves as a beautiful reminder of your special day.

Ambient and Warm Lighting

To create an inviting atmosphere during your winter wedding reception, opt for lighting that gives off a warm, soft glow. This enhances the aura while complementing the surrounding seasonal beauty.

Fairy Lights and String Lights

Fairy lights offer a magical touch to any winter wedding setup. They can be incorporated around the entrance, dance floor, and dining area through swags or hung between posts in vertical strings. String lights wrapped around trees or columns also cast a warm glow upon the surroundings while adding a whimsical feel.

Lanterns and Candles

Nothing radiates warmth like the soft flickering light of lanterns and candles. Incorporate these elements into your centrepieces and tablescapes to create ambiance and tie the theme together. Large, ornamental lanterns can act as both decorative pieces and functional light sources throughout your venue. Remember to use battery-operated LED candles as a safer alternative to traditional open-flame candles.


Uplighting allows you to create a warm atmosphere by placing light fixtures on the ground and angling them towards walls or other structural features. Opt for hues associated with warmth, such as gold and amber tones, to set the mood even further.

Interactive Hot Beverage Stations

To complement the cosy atmosphere, consider setting up interactive hot beverage stations. These stations can offer a variety of warm drinks like gourmet hot chocolate, spiced cider, or speciality coffees. Guests can customise their beverages with toppings like marshmallows, cinnamon sticks, or whipped cream. This not only serves as a delightful treat but also encourages mingling and interaction among guests.

Entertainment to Warm the Heart

Entertainment is key in creating a lively and memorable reception. For a winter wedding, consider entertainment options that resonate with the season. A live band playing soft, acoustic music can add a layer of warmth and intimacy to your reception. Alternatively, a DJ with a well-curated playlist of cosy tunes can set the perfect backdrop for your guests to dance and celebrate.

Themed Photo Booths

Set up a themed photo booth with winter-inspired backdrops and props. This not only serves as a fun activity for guests but also creates lasting memories of your special day. You can have backdrops that mimic a winter wonderland, complete with faux snow, or a cosy cabin theme with faux fur rugs and rustic furniture. These photo booths will not only entertain your guests but also provide them with unique souvenirs to take home.